APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description
N/A

Recommendation

That the June 18, 2013 (Monthly Work Session) and the June 18, 2013 (Regular Board Meeting) minutes be approved.

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description
N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: Board July 23, 2013 (Regular).pdf
Attachment: Board July 23, 2013 (Addendum 1).pdf
Attachment: Board July 23, 2013 (Addendum 2).pdf
Attachment: Board July 23, 2013 (Addendum 3).pdf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description

Reassignment of students to schools within the county have been approved by the administration or recommended by the Student Assignment Appeal Board in accordance with policies with the School Board.  They are presented for formal ratification.

Recommendation
That the reassignment of students to schools be ratified as presented.

Attachment: reassign072313.pdf (Confidential Item) 

AGREEMENTS/CONTRACTS

9. APPROVAL OF CONTRACT FOR EDUCATIONAL SERVICES BETWEEN COMMUNITY HAVEN FOR ADULTS AND CHILDREN WITH DISABILITIES, INC., D/B/A SELBY PRESCHOOL

Description

This is a reinstatement of a contract between Community Haven for Adults and Children With Disabilities, Inc. D/B/A Selby Preschool and the School Board of Sarasota County, Florida, for students ages 3-5.  Selby Preschool has been able to implement quality early childhood intervention programs with the Pre-K population.  Funding is FTE generation.

Recommendation
That the contract for educational services between Community Haven for Adults and Children With Disabilities, Inc. D/B/A Selby Preschool and the School Board of Sarasota County, Florida, in the amount not to exceed $42,006.24, be approved as presented.

Attachment: Community Haven-Selby13-14.pdf

10. APPROVAL OF CONTRACT FOR EDUCATIONAL SERVICES BETWEEN CHILDREN FIRST, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
This is a continuation of a long-standing contract Children First, Inc. and the School Board of Sarasota County, Florida, for students ages 3-5. Children First has a long history of quality intervention programs with the Pre-K population. Funding is FTE generated.

Recommendation
That the contract for educational services between Children First, Inc. and the School Board of Sarasota County, Florida, in the amount not to exceed $112,569.00, be approved as presented.

Attachment: Children First 13-14.pdf

11. APPROVAL OF AGREEMENT BETWEEN INSTRIDE THERAPY, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, FOR HIPPOTHERAPY SERVICES

Description
This is a continuation of a long-standing agreement for the provision of hippotherapy services at selected sites serving severely disabled students.

Recommendation
That the agreement between Instride Therapy, Inc. and the School Board of Sarasota County, Florida, for hippotherapy services, in the amount not to exceed $14,000.00, be approved as presented.

Attachment: InStride Therapy 13-14.pdf

12. AGREEMENT FOR EDUCATIONAL SERVICES BETWEEN PINNACLE ACADEMY, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
Pinnacle Academy is a private school focusing on students with very specialized needs in the areas of autism and pervasive developmentally delayed.  This agreement will provide a percentage of FTE funding to support the educational program for selected students in need of these very specialized services.

Recommendation
That the agreement for educational services between Pinnacle Academy, Inc. and the School Board of Sarasota County, Florida, in an amount not to exceed $63,416.00, be approved as presented.

Attachment: PinnacleAcademy 13-14.pdf

13. APPROVAL OF AGREEMENT BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, AND BIG BROTHERS BIG SISTERS OF THE SUN COAST, INC.

Description
The purpose of this agreement is to delineate the relationship and responsibilities shared by the School Board of Sarasota County, Florida, and the Big Brothers Big Sisters of the Sun Coast, Inc., (BBBSSC) for the services of a Drop Out Prevention Manager at the 5 district high schools.

Recommendation
That the agreement between Big Brothers Big Sisters of the Sun Coast, Inc., and the School Board of Sarasota County, Florida, be approved as presented.

Attachment: BBBS Drop Out Prevention Manager 13-14.pdf

14. APPROVAL OF AGREEMENT BETWEEN EDGENUITY, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
In accordance with Florida Statute, the district operates a full time online educational option for eligible students in grades K-12.  The district manages all school functions with the exception of providing the direct instruction of students.  Edgenuity, Inc. provides the instruction for students in grades 6-12.  The contract for the provision of services for the 2013-2014 school year is submitted for approval.

Recommendation
That the contract between Edgenuity, Inc., and the School Board of Sarasota County, Florida, be approved as presented.

Attachment: Edgenuity 2013-14 final 7.23.13.pdf

15. APPROVAL OF AGREEMENT BETWEEN FLORIDA VIRTUAL SCHOOL AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description

In accordance with Florida Statute, the district operates a full time online educational option for eligible students in grades K-12.  The district manages all school functions with the exception of providing the direct instruction for most students in grades 9-12. The contract for the provision of services for the 2013-14 school year is submitted for approval.

Recommendation
That the contract between Florida Virtual School and the School Board of Sarasota County, Florida, be approved as presented.

Attachment: FLVS 6-11-13.pdf

16. APPROVAL OF CONTRACT FOR EDUCATIONAL SERVICES BETWEEN THE FLORIDA CENTER FOR EARLY CHILDHOOD, INC., AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
This is a continuation of a long-standing agreement between the Florida Center for Early Childhood, Inc., and the School Board of Sarasota County, Florida, for ESE students ages 3-5.  The Florida Center for Early Childhood, Inc. has a long history of quality intervention programs with the Pre-K population.  Funding is via FTE generation.

Recommendation
That the contract for educational services between the Florida Center for Early Childhood, Inc., and the School Board of Sarasota County, Florida, in the amount of $104,802.00, be approved as presented.

Attachment: Florida Center13-14.pdf

17. APPROVAL OF VOCATIONAL INSTRUCTIONAL PROGRAM AGREEMENT BETWEEN SABAL TRACE GOLF AND COUNTRY CLUB AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
This Vocational Instructional Program Agreement will allow Exceptional Student Education students, ages 16-22, in grades 10-12, a non-paid work experience to learn the day-to-day business operations at Sabal Trace Golf and Country Club, North Port, Florida.

Recommendation
That the Vocational Instructional Program Agreement between Sabal Trace Golf and Country Club and the School Board of Sarasota County, Florida, be approved as presented.

Attachment: Sabal Trace G&CC 2013-14.pdf

18. APPROVAL OF ANNUAL RENEWAL OF THE AGREEMENT BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, AND SARASOTA COUNTY GOVERNMENT FOR HOSTING AND NETWORK SECURITY SERVICES SUPPORTING APPLICATIONS UTILIZED BY THE SCHOOL DISTRICT

Description
As a result of the ongoing collaboration between the Sarasota County Government and the Sarasota County School Board, the Hosting and Network Security Services Agreement establishes a commitment for Information Technology Security and Support for all mission critical District applications, servers supporting those applications, network support/security, and filtered internet access services for the school district. 

Recommendation
That the renewal of the cooperative agreement between Sarasota County Government and the School Board of Sarasota County, Florida, for Hosting and Network Security Services supporting our applications, network support/security, and filtered internet access be approved.

Attachment: TECHN SERVICE AGREEMENT 13-14 Sarasota Co Gov.pdf

19. APPROVAL OF CAREER PATHWAYS ARTICULATION AGREEMENT BETWEEN THE STATE COLLEGE OF FLORIDA, MANATEE-SARASOTA (SCF), THE SCHOOL BOARD OF MANATEE COUNTY AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description

An Articulation Agreement through partnership, collaboration and communication between the State College of Florida, the Manatee School District and the Sarasota School District to provide, at no cost to eligible students, college credit for selected Associate in Science (AS)/Associate in Applied Science (AAS) Degree programs, as listed in Agreement.

Recommendation
That the Career Pathways Articulation Agreement between the State College of Florida, the School Board of Manatee County and the School Board of Sarasota County, Florida, be approved as presented.

Attachment: CareerPathway.pdf

20. APPROVAL OF AGREEMENT FOR SERVICES BY THE SCHOOL BOARD OF SEMINOLE COUNTY, FLORIDA, FOR TITLE I SUPPORT AND TECHNICAL ASSISTANCE

Description
This agreement details the relationship and responsibilities between the School Board of Sarasota County and the School Board of Seminole County for support and technical assistance regarding Title I and other ESEA programs.

Recommendation
That the School Board of Sarasota County approve the agreement for services with Seminole County for Title I support and technical assistance as presented.

Attachment: Seminole Co SB-ECTAC 2013-2014.pdf

21. APPROVAL OF THE AMENDMENT TO THE MEMORANDUM OF UNDERSTANDING BETWEEN THE COMMUNITY FOUNDATION OF SARASOTA COUNTY AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA FOR THE ANY GIVEN CHILD INITIATIVE

Description
The partnership agreement between the School Board of Sarasota County, Florida and the Community Foundation of Sarasota County provides for a program director position to support the implementation of the Any Given Child K-8 Arts Integration Initiative.  The initial memorandum of understanding for a one-year commitment of funding was approved by the School Board on October 16, 2012.  The proposed amendment provides for additional grant funds to cover the cost of the position through June 30, 2014.

Recommendation
That the amendment to the memorandum of understanding between the Community Foundation of Sarasota County and the School Board of Sarasota County, Florida be approved as presented.

Attachment: CFS AGC MOU AMENDMENT 7.10.13.pdf

22. APPROVAL OF THE AGREEMENT FOR CONTRACTED SERVICES BETWEEN THE CENTER FOR TECHNOLOGY AND EDUCATION, FLORIDA AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description

This agreement outlines the roles and responsibilities for the implementation of online delivery services for courses developed to meet state mandated ESOL competencies for education professionals.

Recommendation
That the contract for continuation of services for online delivery of ESOL courses between the Center for Technology and Education, Florida and the School Board of Sarasota County, Florida be approved as presented.

Attachment: ESOL Consort 2013-2014.pdf

GRANTS

23. APPROVAL OF THE AMAZING ANIMAL ADAPTATIONS GRANT PROPOSAL TO THE EDUCATION FOUNDATION FOR LAKEVIEW ELEMENTARY

Description
COMPETITIVE: Grant funds of $5,000 will provide Lakeview Elementary students with hands-on learning experiences to help them understand the physical, behavioral and environmental adaptations animals have which help them survive. 

Recommendation
That the Amazing Animal Adaptations grant proposal be approved.

Attachment: Animal Adaptations.pdf

24. APPROVAL OF THE TITLE III PART A, ENGLISH LANGUAGE ACQUISITION GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF EDUCATION

Description
ENTITLEMENT: Grant funds of $331,508 will provide training and materials for parent involvement, supplemental instructional materials and professional development activities to support English Language Learners.

Recommendation
That the Title III Part A, English Language Acquisition grant proposal be approved.

Attachment: Title III Part A.pdf

25. APPROVAL OF THE 21ST CENTURY COMMUNITY LEARNING CENTER GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF EDUCATION

Description

CONTINUATION: Grant funds of $560,000 will provide academic enrichment and after-school tutoring services to schools in northern Sarasota County.

Recommendation
That the 21st Century Community Learning Centers grant application be approved.

Attachment: 21st CCLC.pdf

26. APPROVAL OF THE TITLE III, RECENTLY ARRIVED IMMIGRANT CHILDREN AND YOUTH GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF EDUCATION

Description

ENTITLEMENT: Grant funds of $63,495 will provide additional support such as supplemental reading, math, and science materials and tutoring services to recently arrived immigrant youth.

Recommendation
That the Title III, Recently Arrived Immigrant Children grant application be approved.

Attachment: Title III Immigrant.pdf

27. APPROVAL OF THE LEARNING HOW TO BE A FRIEND (INSTEAD OF A BYSTANDER OR BULLY!) GRANT PROPOSAL TO THE EDUCATION FOUNDATION

Description
COMPETITIVE: Grant funds of $5,000 will help students with severe behavior problems at Oak Park School learn how to react appropriately in situations involving bullies.

Recommendation
That the Learning How to be a Friend (Instead of a Bystander or Bully!) grant proposal be approved.

Attachment: Learning to be a Friend.pdf

28. APPROVAL OF THE SAY "NO" TO BULLYING AND "YES" TO HEALTHY RELATIONSHIPS GRANT PROPOSAL TO THE EDUCATION FOUNDATION

Description
COMPETITIVE: Grant funds of $5,000 will allow Fruitville Elementary School students to explore the issue of bullying through improvisational drama.

Recommendation
That the Say "No" to Bullying and "Yes" to Healthy Relationships grant proposal be approved.

Attachment: No to Bullying.pdf

29. APPROVAL OF THE SCIENCE SHOWCASE GRANT APPLICATION TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY

Description

CONTINUATION: Grant funds of $18,394 will be used to enhance science education and equipment for science programs for all Sarasota County schools.

Recommendation
That the Science Showcase grant application be approved.

Attachment: Science Showcase.pdf

30. APPROVAL OF THE RAINFOREST: TREASURE CHEST OF LIFE GRANT PROPOSAL TO THE EDUCATION FOUNDATION

Description
COMPETITIVE: Grant funds of $5,000 will allow a cross-curricular study of the rainforest for students at Gulf Gate Elementary School.

Recommendation
That The Rainforest: Treasure Chest of Life grant proposal be approved.

Attachment: Rainforest.pdf

31. APPROVAL OF THE ART OF THE EAST GRANT PROPOSAL TO THE EDUCATION FOUNDATION

Description

COMPETITIVE: Grant funds of $5,000 will create a deeper awareness and connection for Toledo Blade Elementary students of art techniques of the East.

Recommendation
That the Art of the East grant proposal be approved.

Attachment: Art of the East.pdf

32. APPROVAL OF THE 21ST CENTURY COMMUNITY LEARNING CENTER - SOUTH COUNTY GRANT PROPOSAL TO THE FLORIDA DEPARTMENT OF EDUCATION

Description
COMPETITIVE: Grant funds of $700,000 will support an after-school program at Atwater, Cranberry, Glenallen, Lamarque and Toledo Blade Elementary Schools.

Recommendation
That the 21st Century Community Learning Center - South County grant proposal be approved.

Attachment: 21st CCLC South.pdf

33. APPROVAL OF THE DOMESTIC SECURITY K-20 MASS COMMUNICATIONS GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF EDUCATION

Description
NON-COMPETITIVE: Grant funds of $45,000 will improve school safety by limiting campus access to unauthorized persons and provide emergency warning systems.

Recommendation
That the Domestic Security K-20 Mass Communications grant application be approved.

Attachment: Security.pdf

FIELD TRIPS

34. APPROVAL OF THE NORTH PORT HIGH SCHOOL JROTC FIELD TRIP TO NEW ORLEANS, LOUSIANA, ON JULY 29, 2013 THROUGH AUGUST 2, 2013

Description

Students will visit the Englin Armament Museum and World War II/D-Day Museums in New Orleans, Louisiana.

Recommendation
That the North Port High School JROTC field trip to New Orleans, Lousiana, on July 29, 2013 through August 2, 2013, be approved.

35. APPROVAL OF THE BOOKER HIGH SCHOOL JROTC FIELD TRIP TO WEST POINT, NEW YORK, ON SEPTEMBER 19, 2013 THROUGH SEPTEMBER 22, 2013

Description
Students will visit the United States Military Academy at West Point and will reinforce JROTC skills by viewing West Point cadet drills. 

Recommendation
That the Booker High School JROTC field trip to West Point, New York, on September 19, 2013 through September 22, 2013, be approved.

36. APPROVAL OF THE BOOKER HIGH SCHOOL JROTC FIELD TRIP TO WASHINGTON, D.C. ON OCTOBER 17, 2013 THROUGH OCTOBER 20, 2013

Description
The purpose of this field trip is to reinforce JROTC curriculum through visits to the Gettysburg Battlefield National Mall and Arlington National Cemetery.

Recommendation

That the Booker High School JROCT field trip to Washington, D.C., on October 17, 2013 through October 20, 2013, be approved.

MATERIALS MANAGEMENT

37. APPROVAL OF CLASSIFICATION OF INOPERATIVE EQUIPMENT AND FURNITURE AS PROPERTY TO BE DELETED

Description
The custodians of the property (cost center heads) have certified it to be traded in on new equipment, unaccounted for, not repairable or otherwise inoperable.  Property still on hand after reallocation will be salvaged for any useful parts and then sold at auction.   

Recommendation
That the classification of equipment and furniture, as property to be deleted, be approved.

Attachment: AgdDeleteProperty 7-23-2013.pdf

38. APPROVAL TO AWARD BID #13-0045 FOR ART SUPPLIES - WAREHOUSE

Description
Bids to provide 'Art Supplies - Warehouse' were received from thirteen vendors on May 16, 2013.  The bids of AFP Industries, Inc., Commercial Art Supply, DGS Educational Products, Dick Blick Company, Elgin School Supply Company, Inc., Highwater Clays of Florida, Inc., National Art and School Supplies, Pyramid School Products, S&S Worldwide, School Specialty Bids West Division and Standard Stationary Supply Company were the best low bids meeting the advertised specifications.  Reasons for not selecting the apparent low bids are included with the bid tabulation.  This bid is for a period of one year with the option to renew for two additional one-year periods.  Funds for these purchases are contained in the operating budgets of the schools and departments.

Recommendation
That the bids of AFP Industries, Inc., Commercial Art Supply, DGS Educational Products, Dick Blick Company, Elgin School Supply Company, Inc., Highwater Clays of Florida, Inc., National Art and School Supplies, Pyramid School Products, S&S Worldwide, School Specialty Bids West Division and Standard Stationary Supply Company, to provide 'Art Supplies - Warehouse' in an amount not to exceed $250,000.00, be approved as presented.

Attachment: ArtSupp13-0045Rec.pdf

39. APPROVAL TO AWARD BID #14-0058 FOR SAFETY AND SECURITY SYSTEMS: SERVICES, PARTS, CONSUMABLES, AND WINDOW FILM

Description
Bids to provide 'Safety and Security Systems:  Services, Parts, Consumables, and Window Film' were received from eighteen vendors on June 12, 2013.  The bids of Commercial Electrical Systems, Communication Installation and Service Company, Inc., dba COMCO, Data Flow Communications, EarthCam, Inc., Graybar, Integrated Systems of Florida, Inc., IRIS Ltd, Inc., NBI Suncontrol, Silmar Electronics, Inc., United Security Alliance, Inc., and Vision Database Systems were the best low bids meeting the advertised specifications.  Reasons for not selecting the apparent low bids are included with the bid tabulation.  This bid is for a period of one year with the option to renew for two additional one-year periods.  The funds for these purchases are contained in the operating and capital budgets allocated to the Safety and Security Department.

Recommendation
That the bids of Commercial Electrical Systems, Communication Installation and Service Company, Inc., dba COMCO, Data Flow Communications, EarthCam, Inc., Graybar, Integrated Systems of Florida, Inc., IRIS Ltd, Inc., NBI Suncontrol, Silmar Electronics, Inc., United Security Alliance, Inc., and Vision Database Systems, to provide 'Safety and Security Systems:  Services, Parts, Consumables, and Window Film' in an amount not to exceed $1,000,000.00, be approved as presented.

Attachment: SafetySecuritySys14-0058Rec.pdf

CONSTRUCTION

40. APPROVAL OF THE DELETION FOR DEMOLITION OF PORTABLES #99-204, #99-205 AND #R-317-003 AT SARASOTA HIGH SCHOOL

Description
The Long Range Planning office has determined that these relocatable classrooms and the old security trailer are no longer needed by the District.  The specified portables and trailer recommended for deletion have been inspected by Construction Services and Facilities Services staff and are deemed to be no longer economical to maintain or renovate.  These portables are currently being utilized for various purposes as cited on the enclosure.  Funds for demolition are available in the capital projects account.

Recommendation
That the deletion of Portables #99-204, #99-205 and #R-317-003 at Sarasota High School from the F.I.S.H. inventory for demolition be approved as presented.

Attachment: BAIenc7-23-2013_Port-BlgdsDemo-SHS.pdf

41. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES' CHANGE ORDER(S)

Description

The Construction Services' Change Order(s) are summarized on the enclosure for ease of review.  These change orders collectively total an increase of $412,773.84 in gross contract dollars.

Included in these change orders are $116,830.96 credits for Direct Material Purchases; the corresponding Direct Material Purchase Order of $110,673.00 result a net of $6,157.96 in sales tax savings.

Recommendation
That the Construction Services' Change Order(s) be approved and/or ratified as presented.

Attachment: BAIenc7-23-2013_CSD-COs.pdf

FINANCE

42. APPROVAL OF THE SUPERINTENDENT'S FINANCIAL STATEMENTS FOR THE MONTH ENDING MAY 31, 2013

Description
The Superintendent's Financial Statements for the month ending May 31, 2013, does not reflect any unexpected trends for the fourth quarter of the 2012-2013 fiscal year.  Deficit spending will continue to increase because of the budgeted decrease in fund balance in the General Fund due to continuing State cuts and decreases in local revenue.   

Recommendation
That the Board approves the Superintendent's Financial Statements ending May 31, 2013, as presented.

Attachment: May 2013 Supers Report.pdf
Attachment: May 2013 Budget Supers.pdf

43. APPROVAL OF COST CENTER PETTY CASH REQUESTS FOR 2013-2014

Description

Attached is a listing of Cost Centers requesting petty cash for the 2013-2014 school year.         

Recommendation
That the Board approve the 2013-2014 Cost Center petty cash requests as presented.

Attachment: 2013-2014 Petty Cash Memo.pdf

JOB DESCRIPTIONS

44. APPROVAL OF REVISED JOB DESCRIPTION FOR INSTRUCTIONAL TECHNOLOGY TECHNICIAN

Description
The revised job description for Instructional Technology Technician is being presented for School Board approval.

Recommendation
That the School Board approve the revision to the job description for Instructional Technology Technician.

Attachment: Job 381 - Instructional Technology Technician.pdf